- Article
- 23 minutes to read
Important
Effective from December 2022, the classic Exchange Admin Center will be deprecated forworldwide customers. Microsoft recommends using the new Exchange Admin Center, if notalready doing so.
While most of the features have been migrated to new EAC, some have been migrated toother admin centers and remaining ones will soon be migrated to New EAC. Find featuresthat are not yet there in new EAC at Other Features or use Global Search that will help younavigate across new EAC.
Important
Check out the new Exchange admin center! The experience is modern, intelligent, accessible, and better. Personalize your dashboard, manage cross tenant migration, experience the improved Groups feature, and more. Try it now!
Use the Exchange admin center (EAC) or Exchange Online PowerShell to create, modify, or remove distribution list groups in your Exchange Online organization.
There are two types of groups that can be used to distribute messages:
Mail-enabled universal distribution groups (also called distribution list groups) can be used only to distribute messages.
Mail-enabled universal security groups (also called security groups) can be used to distribute messages and to grant access permissions to resources. For more information, see Manage mail-enabled security groups.
It's important to note the terminology differences between Active Directory and Exchange Online. In Active Directory, a distribution list group refers to any group that doesn't have a security context, whether it's mail-enabled or not. In contrast, in Exchange Online, all mail-enabled groups are referred to as distribution list groups, whether they have a security context or not.
What do you need to know before you begin?
Estimated time to complete: 2 to 5 minutes.
To open the Exchange admin center, see Exchange admin center in Exchange Online.
To connect to Exchange Online PowerShell, see Connect to Exchange Online PowerShell.
You need permissions before you can do this procedure or procedures. To see what permissions you need, see the "Recipients" entry in the Feature permissions in Exchange Online article.
If your organization has configured a group naming policy, it's applied only to groups created by users. When you or other administrators use the EAC to create distribution list groups, the group naming policy is ignored and isn't applied to the group name. However, if you use Exchange Online PowerShell to create or rename a distribution list group, the policy is applied unless you use the IgnoreNamingPolicy parameter to override the group naming policy. For more information, see:
Create a distribution group naming policy
Override the distribution group naming policy
Use the Exchange admin center to manage distribution list groups
Use the new EAC to create distribution list groups
In the new EAC, navigate to Recipients > Groups > Distribution list.
Click Add a group and follow the instructions in the details pane.
Under Choose a group type section, select Distribution and click Next.
Under Set up the basics section, enter the details and click Next.
In Assign owners section, click + Assign owners, select the group owner from the list, and click Next.
Under Add members, click + Add members, select the group members from the list, and click Next.
In Edit settings section, enter the group email address, select the following boxes and then click Next:
Communication: Select the checkbox to allow people outside of the organization to send email to this distribution list group.
Joining the group: Select who are allowed to join the group.
Open: Anyone can join this group without owner approval.
Closed: Only group owners can add members. All requests to join are automatically denied.
Owner approval: Anyone can request to join this group and owners must approve the request.
Leaving the group: Select who are allowed to leave the group.
(Video) 11. How to Create Distribution Group in Microsoft 365 | Exchange OnlineOpen: Anyone can leave this group without group owner approval.
Closed: Only group owners can remove members. All requests to leave are automatically denied.
In Review and finish adding group section, verify all the details, click Create group, and then click Close.
Use the new EAC to modify distribution list groups
In the new EAC, navigate to Recipients > Groups > Distribution list.
In the list of groups, click the distribution list group that you want to view or change.
On the group's properties page, click one of the following sections to view or change properties.
When you're finished, click Save.
General
Use this section to view or change basic information about the group.
Name: This name appears in the address book, on the To line when email is sent to this group, and in the Groups list. The display name is required and should be user-friendly so people recognize what it is. It also has to be unique in your domain.
Description: Use this box to describe the group so people know what the purpose of the group is. This description appears in the address book and in the Details pane in the new EAC.
See AlsoUpgrade distribution lists to Microsoft 365 Groups in Exchange Online - Microsoft 365 adminOrganize your resources with management groups - Azure Governance - Azure governanceRules for dynamically populated groups membership - Azure AD - Microsoft EntraSet expiration for Microsoft 365 groups - Azure Active Directory - Microsoft Entra
Email options
Use this section to view or change the email addresses associated with the group. This includes the group's primary SMTP addresses and any associated proxy addresses. Under Edit email addresses page, change/edit the Primary email address, add/delete Aliases, and then click Save changes.
You can also select the group and then click Edit email address from the toolbar to change/edit the Primary email address, add/delete Aliases, and then click Save changes.
Members
Use this section to change/edit the following:
Under Owners section, click View all and manage owners to add/remove group owners from the drop-down list and then click Save changes. The distribution list group must have at least one owner.
Under Members section, click View all and manage members to add/remove group members from the drop-down list and then click Save changes. The distribution list group must have at least one member.
Settings
Under General settings section, select the checkbox Allow external senders to email this group if you want to allow the external users to send email to this group.
Delivery management
Use this section to manage who can send email to this group.
Sender options
By default, only people inside your organization can send message to this group. You can also allow people outside the organization to send message to this group.
Only allow messages from people inside my organization: Select this option to allow only senders in your organization to send messages to the group. This means that if someone outside your organization sends an email message to this group, it is rejected. This is the default setting.
Allow messages from people inside and outside my organization: Select this option to allow anyone to send messages to the group.
Specified senders
You can further limit who can send messages to the group by allowing only specific senders to send messages to this group. Select/remove one or more recipients/group from the drop-down list. If you add senders to this list, they are the only ones who can send mail to the group. Mail sent by anyone not in the list will be rejected.
Important
If you've configured the group to allow only senders inside your organization to send messages to the group, email sent from a mail contact is rejected, even if they're added to this list.
Manage delegates
Use this section to assign permissions to a user (called a delegate) to allow them to send messages as the group or send messages on behalf of the group. You can assign the following permissions:
Send As: This permission allows the delegate to send messages as the group. After this permission is assigned, the delegate has the option to add the group to the From line to indicate that the message was sent by the group.
Send on Behalf: This permission also allows a delegate to send messages on behalf of the group. After this permission is assigned, the delegate has the option to add the group to the From line. The message will appear to be sent by the group and will say that it was sent by the delegate on behalf of the group.
To assign permissions to delegates in new EAC, add the delegates under the Edit delegates page, select the Permission type from the drop-down list and click Save changes.
Message approval
Use this section to set options for moderating the group. Moderators approve or reject messages sent to the group before they reach the group members.
Require moderator approval for messages sent to this group: This check box isn't selected by default. If you select this check box, incoming messages are reviewed by the group moderators before delivery. Group moderators can approve or reject incoming messages.
Group moderators: To add/remove group moderators, search/add users from the drop-down list. If you've selected Require moderator approval for messages sent to this group and you don't select a moderator, messages to the group are sent to the group owners for approval.
Add senders who don't require message approval: To add/remove users that can bypass moderation for this group, search/add users from the drop-down list.
Notify a sender if their message isn't approved: Use this section to set how users are notified about message approval.
Only sender: This is the default setting. Notify all senders, inside and outside your organization, when their message isn't approved.
Only senders in your organization: When you select this option, only users or groups in your organization are notified when a message that they sent to the group isn't approved by a moderator.
No notifications: When you select this option, notifications aren't sent to senders whose messages aren't approved by the group moderators.
Membership approvals
Use this section to edit membership approvals and to specify if group owner approval is needed for users to join or leave this group.
Joining the group: View/Edit who are allowed to join the group.
Open: Anyone can join this group without owner approval.
(Video) 05 Create and manage distribution groups in exchange onlineClosed: Only group owners can add members. All requests to join are automatically denied.
Owner approval: Anyone can request to join this group and owners must approve the request.
Leaving the group: View/Edit who are allowed to leave the group.
Open: Anyone can leave this group without group owner approval.
Closed: Only group owners can remove members. All requests to leave are automatically denied.
Use the new EAC to remove distribution list groups
In the new EAC, go to Recipients > Groups.
In the list of groups, select the distribution list group that you want to remove, and then click Delete group from the toolbar.
Use the Classic EAC to create distribution list groups
You can now create a Microsoft 365 group instead of a distribution group, if you have a Microsoft 365 or Office 365 for business plan or an Exchange Online plan. Microsoft 365 groups have the features of a distribution group and much more. With Microsoft 365 groups, you can send email to a group, share a common calendar, and have a library for storing and working on group files and folders. Click New 
> Microsoft 365 group to get started and see Learn about Microsoft 365 Groups.
If you have existing distribution groups that you want to migrate to Microsoft 365 groups, see Upgrade distribution lists to Microsoft 365 Groups in Outlook.
If you still want to create distribution list groups, use the following steps:
In the Classic EAC, go to Recipients > Groups.
Click New
, and then select Distribution group.In the New distribution group page that opens, configure the following settings. Settings marked with an * are required.
*Display name: This name appears in your organization's address book, on the To: line when email is sent to this group, and in the Groups list in the EAC. The display name is required, must be unique, and should be user-friendly so people recognize what it is.
*Alias: Use this box to type the name of the alias for the group. The alias can't exceed 64 characters and must be unique. When a user types the alias in the To line of an email message, it resolves to the group's display name.
*Email address: The email address consists of the alias on the left side of the at (@) symbol, and a domain on the right side. By default, the value of Alias is used for the alias value, but you can change it. For the domain value, click the drop-down and select and accepted domain in your organization.
Notes: This description appears in the address book and in the Details pane in the Classic EAC.
*Owners: A group owner can add members to the group, approve or reject requests to join or leave the group, and approve or reject messages sent to the group. By default, the person who creates a group is the owner. All groups must have at least one owner.
To add owners, click Add
. In the dialog that appears, find, and select a recipient or group, and then click add ->. Repeat this step as many times as necessary. When you're finished, click OK.See AlsoManage mail-enabled security groups in Exchange OnlineVariable groups for Azure Pipelines - Azure PipelinesGroups in Microsoft 365 and Azure, and Which is Right for YouConfigure group claims for applications by using Azure Active Directory - Microsoft EntraTo remove an owner, select the owner, and then click Remove
.Members: Add and remove group members and specify whether approval is required for people to join or leave the group.
Use Add group owners as members to add or remove the owners as members (this setting is selected by default).
To add members, click Add
. In the dialog that appears, find, and select a recipient or group, and then click add ->. Repeat this step as many times as necessary. When you're finished, click OK.To remove a member, select the member, and then click Remove
.Choose whether owner approval is required to join the group: Specify whether approval is required for people to join the group. Select one of the following settings:
Open: Anyone can join this group without being approved by the group owners. This is the default value.
Closed: Members can be added only by the group owners. All requests to join will be rejected automatically
Owner Approval: All requests are manually approved or rejected by the group owners. If you select this option, the group owners will receive an email message requesting approval to join the group.
Choose whether the group is open to leave: Specify whether approval is required for people to leave the group. Select one of the following settings:
Open: Anyone can leave this group without being approved by the group owners. This is the default value.
Closed: Members can be removed only by the group owners. All requests to leave will be rejected automatically.
For more information about using Exchange Online PowerShell to create distribution groups, see New-DistributionGroup.
When you're finished, click Save to create the distribution list group.
Note
- By default, new distribution groups only accept messages from authenticated (internal) senders, and messages from external senders are rejected. To configure a distribution group to accept messages from all senders, you need to modify the message delivery restriction settings for the group.
- You can create or mail-enable only universal distribution groups. To convert a domain-local or a global group to a universal group, you can use the Set-Group cmdlet using Exchange Online PowerShell. You may have mail-enabled groups that were migrated from previous versions of Exchange that are not universal groups. You can use the Classic EAC or Exchange Online PowerShell to manage these groups
, and then select Distribution group.
. In the dialog that appears, find, and select a recipient or group, and then click add ->. Repeat this step as many times as necessary. When you're finished, click OK.
.Use the Classic EAC to modify distribution list groups
In the Classic EAC, go to Recipients > Groups.
In the list of groups, select the distribution list group that you want to modify, and then click Edit
.On the distribution group properties page that opens, click one of the following tabs to view or change properties.
When you're finished, click Save.
General
Use this tab to view or change basic information about the group.
(Video) Managing Distribution Groups on Exchange 365 (Overview)Display name: This name appears in the address book, on the To line when email is sent to this group, and in the Groups list. The display name is required and should be user-friendly so people recognize what it is. It also has to be unique in your domain.
If you've implemented a group naming policy, the display name has to conform to the naming format defined by the policy.
Alias: This is the portion of the email address that appears to the left of the at (@) symbol. If you change the alias, the primary SMTP address for the group will also be changed, and contain the new alias. Also, the email address with the previous alias will be kept as a proxy address for the group.
Email address: The email address consists of the alias on the left side of the at (@) symbol, and a domain on the right side. By default, the value of Alias is used for the alias value, but you can change it. For the domain value, click the drop-down and select and accepted domain in your organization.
Notes: This description appears in the address book and in the Details pane in the Classic EAC.
Hide this group from address lists: Select this check box if you don't want users to see this group in the address book. To send email to this group, a sender has to type the group's alias or email address on the To: or Cc: lines.
Ownership
Use this tab to assign group owners. The group owner can add members to the group, approve or reject requests to join or leave the group, and approve or reject messages sent to the group. By default, the person who creates a group is the owner. All groups must have at least one owner.
To add owners, click Add
. In the dialog that appears, find and select a recipient, and then click add ->. Repeat this step as many times as necessary. When you're finished, click OK.To remove an owner, select the owner, and then click Remove
.Membership
Use this tab to add or remove group members. Group owners don't need to be members of the group.
To add members, click Add
. In the dialog that appears, find, and select a recipient or group, and then click add ->. Repeat this step as many times as necessary. When you're finished, click OK.To remove a member, select the member, and then click Remove
.Membership approval
Use this tab to specify whether approval is required for users to join or leave the group.
Choose whether owner approval is required to join the group: Select one of the following settings:
Open: Anyone can join this group without being approved by the group owners. This is the default value.
Closed: Members can be added only by the group owners. All requests to join will be rejected automatically
Owner Approval: All requests are manually approved or rejected by the group owners. If you select this option, the group owners will receive an email message requesting approval to join the group.
Choose whether the group is open to leave: Specify whether approval is required for people to leave the group. Select one of the following settings:
Open: Anyone can leave this group without being approved by the group owners. This is the default value.
Closed: Members can be removed only by the group owners. All requests to leave will be rejected automatically.
Delivery management
Use this tab to manage who can send email to this group.
Only senders inside my organization: Only internal (authenticated) senders are allowed to send messages to this group. Messages from external senders are rejected. This is the default setting.
Senders inside and outside of my organization: Allow anyone to send messages to the group.
You can configure the group to accept messages only from specific senders.
To add senders, click Add
. In the dialog that appears, find, and select a sender or group, and then click add ->. Repeat this step as many times as necessary. When you're finished, click OK.To remove a sender from the list, select the sender, and then click Remove
.Important
Mail contacts are always considered external users. So, if you configure the group to only accept messages from internal senders and you add mail contacts to the list of allowed senders, messages from those mail contacts are still rejected.
Message approval
Use this tab to set options for moderating the group. Moderators approve or reject messages sent to the group before they reach the group members.
Messages sent to this group need to be approved by a moderator: When you enable moderation for the group, messages sent to the group require approval by a specified moderator or a group owner before the message is delivered to the group members. This setting is disabled by default.
Group moderators: To add moderators, click Add
. In the dialog that appears, find and select a recipient, and then click add ->. Repeat this step as many times as necessary. When you're finished, click OK.To remove a moderator, select the moderator, and then click Remove
.If you enable moderation for the group but don't specify any moderators, group owners are responsible for approving messages that are sent to the group.
Senders who don't require message approval: Messages sent to the group by the specified senders don't require approval from a moderator.
To add senders, click Add
. In the dialog that appears, find, and select a sender or group, and then click add ->. Repeat this step as many times as necessary. When you're finished, click OK.To remove senders, select the senders, and then click Remove
.Select moderation notifications: Configure the sender notification options for message approval:
Notify all senders when their messages aren't approved: Internal and external senders are notified when their messages aren't approved. This is the default value.
Notify senders in your organization when their messages aren't approved: Internal senders are notified when their messages aren't approved. External senders aren't notified.
Don't notify anyone when a message isn't approved: No notification messages are sent.
(Video) Groups in Office 365 - Part 1 | How Distribution groups and Dynamic Distribution groups work
Email options
Use the Email addresses tab to view or change the email addresses associated with the group. This includes the group's primary SMTP address and any associated proxy addresses. The primary SMTP address (also known as the reply address) is displayed in bold text in the address list, with the uppercase SMTP value in the Type column.
Add: Click Add
. In the New email address page that appears, configure the following settings:Email address type: Verify SMTP is selected.
Email address: Enter the email address to add.
Make this the reply address
When you're finished, click OK.
Edit: Select the email address that you want to modify, and then click Edit
. In the Email address page that appears, configure the following settings:Email address: Modify the existing email address.
Make this the reply address: This setting only appears if the email address you selected isn't already the reply address.
When you're finished, click OK.
Remove: Select the email address that you want to remove, and then click Remove
. You can't remove the reply address.
MailTip
Use the MailTip tab to add an alert for potential issues before a user sends messages to this recipient. The text is displayed in the InfoBar when this recipient is added to the To, Cc, or Bcc lines of a new email message.
MailTips can include HTML tags, but scripts aren't allowed. The length of a custom MailTip can't exceed 175 displayed characters. HTML tags aren't counted in the limit.
Group delegation
Use this section to assign permissions to a user (called a delegate) to allow them to send messages as the group or send messages on behalf of the group. You can assign the following permissions:
Send As: Allows the delegate to send messages as if they came directly from the group. There's no indication that the message was sent by the delegate. After this permission is assigned, the delegate has the option to add the group to the From: line to indicate that the message was sent by the group.
Send on Behalf: Allows the delegate to send messages from the group. The From address of these messages clearly shows that the message was sent by the delegate ("<Delegate> on behalf of <Group>"). However, replies to these messages are sent to the group, not to the delegate. After this permission is assigned, the delegate has the option to add the group in the From: line.
To add senders, click Add
. In the dialog that appears, find, and select a sender or group, and then click add ->. Repeat this step as many times as necessary. When you're finished, click OK.To remove a sender from the list, select the sender, and then click Remove
.
. In the Email address page that appears, configure the following settings:
. You can't remove the reply address.Use the Classic EAC to remove distribution list groups
In the Classic EAC, go to Recipients > Groups.
In the list of groups, select the distribution list groups that you want to remove, and then click Remove
.
Use PowerShell to manage distribution list groups
Use Exchange Online PowerShell to create distribution list groups
This example creates a distribution list group with an alias itadmin and the name IT Administrators. The distribution group is created in the default OU, and anyone can join this group without approval by the group owners.
New-DistributionGroup -Name "IT Administrators" -Alias itadmin -MemberJoinRestriction openFor detailed syntax and parameter information, see New-DistributionGroup.
Use Exchange Online PowerShell to modify distribution list groups
Use the Get-DistributionGroup and Set-DistributionGroup cmdlets to view and change properties for distribution list groups. Advantages of using Exchange Online PowerShell are the ability to change the properties that aren't available in the EAC and to change properties for multiple groups. For information about which parameters correspond to distribution list group properties, see the following articles:
Get-DistributionGroup
Set-DistributionGroup
Here are some examples of using Exchange Online PowerShell to change distribution group properties.
This example changes the primary SMTP address (also called the reply address) for the Seattle Employees distribution group from employees@contoso.com to sea.employees@contoso.com. Also, the previous reply address will be kept as a proxy address.
Set-DistributionGroup "Seattle Employees" -EmailAddresses SMTP:sea.employees@contoso.com,smtp:employees@contoso.comThis example enables moderation for the distribution group Customer Support and sets the moderator to Amy. In addition, this moderated distribution group will notify senders who send mail from within the organization if their messages aren't approved.
Set-DistributionGroup -Identity "Customer Support" -ModeratedBy "Amy" -ModerationEnabled $true -SendModerationNotifications 'Internal'This example changes the user-created distribution group Dog Lovers to require the group manager to approve users' requests to join the group. In addition, by using the BypassSecurityGroupManagerCheck parameter, the group manager will not be notified that a change was made to the distribution list group's settings.
Set-DistributionGroup -Identity "Dog Lovers" -MemberJoinRestriction 'ApprovalRequired' -BypassSecurityGroupManagerCheckThis example exports the members of a distribution group to a .csv file named DLGroupMembers.csv.
$Groups = Get-DistributionGroup -ResultSize Unlimited$Groups | ForEach-Object {$group = $_Get-DistributionGroupMember -Identity $group.Name -ResultSize Unlimited | ForEach-Object { New-Object -TypeName PSObject -Property @{ Group = $group.DisplayName Member = $_.Name EmailAddress = $_.PrimarySMTPAddress RecipientType= $_.RecipientType } }} | Export-CSV ".\DLGroupMembers.csv" -NoTypeInformation -Encoding UTF8This example exports the members of a dynamic distribution group to a .csv file named DDLGroupMembers.csv.
$Groups = Get-DynamicDistributionGroup -ResultSize Unlimited$Groups | ForEach-Object {$group = $_Get-DynamicDistributionGroupMember -Identity $group.Name -ResultSize Unlimited | ForEach-Object { New-Object -TypeName PSObject -Property @{ Group = $group.DisplayName Member = $_.Name EmailAddress = $_.PrimarySMTPAddress RecipientType= $_.RecipientType } }} | Export-CSV ".\DDLGroupMembers.csv" -NoTypeInformation -Encoding UTF8How do you know these procedures worked?
To verify that you've successfully created, modified, or removed a distribution list group, do any of the following steps:
In the new EAC, select the group to view the property or feature that you changed. Depending on the property that you changed, it might be displayed in the details pane for the selected group.
In the Classic EAC, go to Recipients > Groups. Verify that the group is listed (or not listed). The Group Type is Distribution group. Select the group and click Edit
to verify the property settings.In Exchange Online PowerShell, replace <GroupIdentity> with the name, alias, or email address of the distribution list group, and run the following command to verify the settings:
Get-DistributionGroup -Identity "<GroupIdentity>" | Format-ListTo view specific properties, run the following command:
Get-DistributionGroup -Identity "<GroupIdentity>" | Format-List Name,PrimarySmtpAddressTo get a list of members in the group, replace <GroupIdentity> with the name, alias, or email address of the distribution list group, and run the following command:
Get-DistributionGroupMember -Identity "<GroupIdentity>"For detailed syntax and parameter information, see Get-DistributionGroupMember.
FAQs
How do I create a distribution group in exchange online? ›
- In the EAC, navigate to Recipients > Groups.
- Click New. > Distribution group.
- On the New distribution group page, complete the following boxes: * Display name: Use this box to type the display name. ...
- When you've finished, click Save to create the distribution group.
Select Groups > Groups in the left navigation pane, and then select Add a group. On the Choose a group type field, choose Distribution, and then choose Next. Enter a name, description, and email alias for your new group, and choose whether you want people outside your organization to send email to the group.
How do I create a dynamic distribution group in exchange online? ›- In the EAC, navigate to Recipients > Groups > New > Dynamic distribution group.
- On the New dynamic distribution group page, complete the following boxes: ...
- Use the Members section to specify the types of recipients for the group and set up rules that will determine membership.
Type in the name of the person you want to add and then click the magnifying glass to search. Click on the plus icon next to the user's name. The person's name will appear in the Allowed senders section at the top of the window. Once you have added all of the names that you wish to add as allowed senders, click Save.
What is the difference between distribution list and distribution group? ›While distribution lists have the same purpose, Microsoft 365 Groups go a few steps further. The first difference is that Microsoft 365 Groups have a shared mailbox and calendar. This means that emails are not only distributed to all members of the list – they are stored in a separate mailbox.
How do I manage a distribution list in exchange? ›- In the new EAC, navigate to Recipients > Groups > Distribution list.
- Click Add a group and follow the instructions in the details pane. ...
- In Assign owners section, click + Assign owners, select the group owner from the list, and click Next.
Microsoft 365 Groups are used for collaboration between users, both inside and outside your company. They include collaboration services such as SharePoint and Planner. Distribution groups are used for sending email notifications to a group of people.
Who can manage distribution groups? ›An Office 365 administrator can create and manage distribution groups for an organisation. Internal users (users that have a mailbox in your organisation) and external users (people that don't have a mailbox in you organisation) can be added as members of a distribution group.
How do you create a DistributionGroup? ›Use the Get-DistributionGroup cmdlet to view existing distribution groups or mail-enabled security groups. To view the members of a group, use the Get-DistributionGroupMember cmdlet. For information about the parameter sets in the Syntax section below, see Exchange cmdlet syntax.
What is the difference between security group and distribution group? ›While distribution groups are simply used for sending emails, active directory security groups serve a broader purpose of managing user rights and permissions within an enterprise.
What is the difference between a static and dynamic distribution list? ›
The members of static distribution lists are added and removed manually by the group administrators. Dynamic distribution list members are filtered automatically because you have to choose a user attribute of Active Directory, based on which members are automatically contacted when emails are sent to this group.
Do owners of distribution groups get emails? ›Yes, you also need to add the owner to the list of member. If you want the owner to receive emails which are sent to this group. Was this reply helpful?
How do I manage email distribution lists? ›- Open Microsoft Outlook and then open the Address Book. ...
- Locate the distribution list by typing the full or partial name of it. ...
- Click Modify Members.
- To add a person to the DL, click Add. ...
- To remove a person from the DL, click on their name in the Members list and then click Remove.
Shared mailboxes are a step up from distribution lists as they enable mutual communication. Whereas a distribution list allows for information to be disseminated but not discussed, shared mailboxes enable users to reply to messages and let anyone who has access to the mailbox see those responses.
How do I create a group distribution list in Outlook? ›- On the Navigation bar, choose People .
- Select Home > New Contact Group.
- In the Contact Group box, type the name for the group.
- Select Contact Group > Add Members. , and then select an option: ...
- Add people from your address book or contacts list, and choose OK. ...
- Choose Save & Close.
Distribution groups are also known as distribution lists. Exchange has two types of distribution groups; static and dynamic.
Does a distribution group have a mailbox? ›A Distribution Group is an email address that, when sent to, delivers the message to multiple recipients' inboxes. Distribution groups have no centralized location for mail, but managers of the group can reply to messages as the group's email address rather than as themselves.
How do I create a DL in Outlook 365? ›- Create a distribution list by using names in the Address Book. On the File menu, point to New, and then click Distribution List. ...
- Create a distribution list by copying names from an e-mail message. In the message that you want to copy the names from, select the names in the To or Cc box.
Users in a Microsoft 365 environment can create distribution groups and manage those distribution groups. As an admin, you may want to prevent users or a subset of users from creating and managing distribution groups.
Can owner Edit distribution list? ›Owners of a distribution list are able to modify how the list works and what email addresses the list goes to.
How do I create an email group in Microsoft Exchange? ›
- Login to the new Exchange admin center, and navigate to Recipients > Groups. The Groups page is displayed.
- Click Add a group and follow the instructions in the details pane. For more information see, Create a group. ...
- Click Close.
Distribution lists are used to send emails to groups of people without having to enter each recipient's individual address. A distribution list is different from an email list in that members cannot reply to the distribution list's name to send messages to everyone else in the group.
Is Outlook Group same as distribution list? ›There really is no difference between a contact group, contact list, email group, or distribution list when talking about Microsoft Outlook. The terms are used interchangeably.
When should I use Office 365 groups? ›Microsoft 365 Groups is a service that works with the Microsoft 365 tools you use already so you can collaborate with your teammates when writing documents, creating spreadsheets, working on project plans, scheduling meetings, or sending email.
How do I manage distribution groups in Outlook? ›Once you find the group that you want to manage, right-click it and select properties. 4. Click “Modify Members…” to bring up a list of people so that you can select who you would like to add.
Can more than one person manage a distribution list? ›Default Role Assignment Policy
By activating the role “MyDistributionGroupmembership“ the manager of the distribution list gets the permission to edit it. By respecting those settings, it is possible to configure distribution lists with multiple managers.
Click on the name of the appropriate distribution list, and click Edit distribution list info. Next to Managed By, click Select from Address Book and choose the user that will manage this distribution list. Click Save Changes.
What is a DistributionGroup? ›Distribution Groups are collections of users, computers, contacts, and other groups. They are typically used only for e-mail applications. Security Groups, on the other hand, are used to grant access to resources and as e-mail distribution lists.
How do I create a distribution group to a shared mailbox? ›- Update your existing distribution address. ...
- Create the shared mailbox. ...
- Add team members and adjust permissions. ...
- Launch Exchange Management Shell. ...
- Obtain the LegacyExchangeDN of the distribution list. ...
- Delete the distribution list and create the shared mailbox. ...
- Add teammates to the mailbox.
Use the New-DistributionGroup cmdlet to create distribution groups and mail-enabled security groups. For information about the parameter sets in the Syntax section below, see Exchange cmdlet syntax.
How do I create a distribution list in Outlook 2022? ›
Launch the app and click the People (Contacts) icon. Go to the Home tab and click New Contact Group in the ribbon. Give your group a Name at the top. Click Add Members in the ribbon and pick From Outlook Contacts or From Address Book (per your preference).
Can I create my own distribution list in Outlook? ›To create a contact group (distribution list) in Outlook on Windows, click the "People" icon and Contacts > New Contact Group. Enter a name for the group, add your members, then click Members > OK > Save & Close. You can also create a distribution list inside Outlook for Mac and on the web.
Can a security group be the owner of a distribution list? ›A security group that has full access to a SharePoint site can be set as the owner of a distribution list, where the members of the distribution list have read-only access to that same SharePoint site.
Can I change a distribution group to a security group? ›How did you Change Azure AD group from distribution to security group? Group type. You can't change the type of group after it's been created. To change the Group type, you must delete the group and create a new one.
What is the use of distribution group in Active Directory? ›Distribution: Distribution groups are intended to be used solely as email distribution lists. These lists are for use with email applications such as Microsoft Exchange or Outlook. You can add and remove contacts from the list so that they will or will not receive email sent to the distribution group.
Why use a dynamic distribution group? ›Dynamic distribution groups (DDGs) are mail-enabled Active Directory group objects that are created to expedite the mass sending of email messages and other information within a Microsoft Exchange organization.
Is mailing list same as distribution list? ›A distribution list differs from an email list. Members in it can't reply to the distribution list's name to send messages to everyone else in the group. Users in a distribution list will receive any emails sent to the address of the distribution list.
How do you tell if a distribution group is being used? ›A distribution list is active when people use it to address messages. Evidence of distribution list activity can be found in the message tracking logs by running a message trace to find events noting the expansion of distribution list memberships.
What are the four key elements of group dynamics? ›...
What are the four elements of Group Dynamics?
- Forming. The first get together of the members is set during this stage. ...
- Storming. ...
- Norming. ...
- Performing.
Three functions that influence the effectiveness and productivity of groups are task functions, maintenance functions, and self-interest functions.
Can a distribution list have 2 owners? ›
The person listed under Owner will be able to edit the membership of the DL. There could also be a DL listed, which means there are multiple owners of the DL you are looking at.
Do distribution groups have passwords? ›If you mean that you would like to change the distribution group's password. Because there is no password for a distribution group, so it's impossible to change the distribution group's password.
Can you send email from a distribution group address? ›Users who are part of a distribution group (a shared or group email address, such as departmentname@ilstu.edu) are able to send mail on behalf of the group in Outlook. The email message will be sent from the group, rather than from the individual.
How do I create an email distribution group? ›- Create a distribution list by using names in the Address Book. On the File menu, point to New, and then click Distribution List. ...
- Create a distribution list by copying names from an e-mail message. In the message that you want to copy the names from, select the names in the To or Cc box.
- On the Navigation bar, choose People .
- Select Home > New Contact Group.
- In the Contact Group box, type the name for the group.
- Select Contact Group > Add Members. , and then select an option: ...
- Add people from your address book or contacts list, and choose OK. ...
- Choose Save & Close.
A distribution group, or distribution list, is a collection of two or more people that appears in your organisation's address book. When an email message is sent to a distribution group, it goes to all members of the group. An Office 365 administrator can create and manage distribution groups for an organisation.
How do email distribution groups work? ›In email applications, a distribution list is a list of email addresses that can be mass mailed via automation without having to add members individually. Distribution lists are used to send emails to groups of people without having to enter each recipient's individual address.
What is a Microsoft 365 group vs distribution list? ›Use a distribution list if you only need to send emails. If you need additional collaboration features, use the groups. Note, that when you create a team in Microsoft Teams, which is a shared platform for collaboration, meetings, chats and notes, Office 365 creates an Office 365 group automatically.
How do distribution groups work in Outlook? ›Distribution Groups, also called Outlook Distribution Lists, are groups of email recipients addressed as a single recipient. Distribution lists are used to send emails to groups of people without entering each recipient's individual address.
How do I create a group in Exchange Server? ›- In the new EAC, navigate to Recipients > Groups > Distribution list.
- Click Add a group and follow the instructions in the details pane. ...
- In Assign owners section, click + Assign owners, select the group owner from the list, and click Next.
What is group in Exchange Online? ›
Types of groups in Microsoft Exchange Online. Updated: Nov 29, 2022. Groups are used for collaboration between users, both inside and outside your company. there are three basic group types. Distribution groups OR Distribution Lists : Used for sending email notifications to a group of people.
What are the groups for Exchange Server? ›On-premises Microsoft Exchange supports three types of Active Directory groups – security groups, distribution groups and dynamic distribution groups.
Do distribution groups have mailboxes? ›Distribution groups have no centralized location for mail, but managers of the group can reply to messages as the group's email address rather than as themselves.
What are the two types of groups in Active Directory? ›- Security groups: Use to assign permissions to shared resources.
- Distribution groups: Use to create email distribution lists.